Office Administrative/Billing Specialist
Join Our Team…
Sonosky, Chambers, Sachse, Miller, & LLP is a nationally recognized law firm with offices in Washington, DC; San Diego, CA; Anchorage, AK; and Albuquerque, NM. We are seeking a full-time Office Administrative/Billing Specialist
Job Description
Our national law firm is looking for a full-time Administrative/Billing Assistant for our
Anchorage, Alaska office. The ideal candidate has a minimum of 5 years prior administrative
experience, including law firm billing, is detail-oriented, possesses excellent written and verbal
communication skills, and thrives in a fast-paced environment while managing competing
deadlines.
Job Responsibilities
• Works with Washington D.C. Accounting Manager to manage and process client billing,
complete client proformas and send monthly invoices.
• Works with Washington, D.C. Accounting Manager and Firm Director of Administration
to coordinate and run monthly financial reports.
• Shares office tasks to include greeting visitors, answering phones, distributing mail,
managing office calendars, processing FedEx, processing postage, maintaining/stocking
copiers, and related office equipment.
• Supports the Firm’s administrative and legal team with strong organizational and
leadership skills.
• Exhibits professional and courteous communication via phone, e-mail, and mail.
• Inventories and monitors office and pantry supplies, places and orders, reconciles
delivery tickets, and invoices, and maintains, updates, and communicates with related
vendors.
• Responsible for office upkeep and monthly checks of emergency related equipment to
include AED’s, fire extinguishers, and first aid kits.
• Firm liaison with building management for maintenance, cleaning and repair issues,
overtime HVAC requests, building visitor entry, and managing key access to the office.
• Handles monthly parking and other office logistics.
• Books attorney travel and prepare attorney travel vouchers, monthly expense
reimbursements, and firm credit card reconciliations.
Hours: Monday through Friday – 8:00 am – 5:00 pm with 1 hour lunch, or other mutually
agreed upon 8 hour per day schedule
Skills and Qualifications
Administrative Writing Skills (writing sample required)
Proficiency with full Microsoft 365 Suite (Word, Excel, Outlook, PowerPoint)
Adobe Proficiency
Experience with Time Keeping Software
Experience with Document Management Applications
Organization Skills
Ability to lift up to 25 pounds.
Excellent written and oral communication Skills
Minimum Education and Experience
College Degree Preferred
Minimum 5 years of Administrative and/or Law Firm Experience
Pay: $55,000.00 - $70,000.00 per year plus benefits
We offer a competitive salary and benefit package. To apply: please send cover letter, resume,
and writing sample to Jennifer Anduha at janduha@sonosky.com