Billing/Administrative Specialist
Our Firm was established in 1976 with a single purpose: to represent Indian tribes and that is what we continue to do today. We represent Tribes across the country in litigation, lobbying, economic development, health care, self-determination, transportation, tribal government, and more. We are looking for a Billing/Administrative Specialist to join our team and that shares a commitment to representing Tribal interests.
The ideal candidate has a minimum of 5 years prior administrative experience, including law firm billing, is detail-oriented, possesses excellent written and verbal communication skills, and thrives in a fast-paced environment while managing competing deadlines.
Job Responsibilities:
Works with the Washington D.C. Accounting Manager to administer and process client billing, complete client proformas and send monthly invoices. Works with Washington, D.C. Accounting Manager and Firm Director of Administration to coordinate and run monthly financial reports. Shares office tasks to include greeting visitors, answering phones, distributing mail, managing office calendars, processing FedEx, processing postage, maintaining/stocking copiers, and related office equipment. Supports the Firm’s administrative and legal teams with strong organizational and leadership skills. Exhibits professional and courteous communication via phone, e-mail, and mail. Inventories and monitors office and pantry supplies, places orders, reconciles delivery tickets and invoices, and maintains, updates, and communicates with related vendors. Firm liaison with building management for maintenance, cleaning and repair issues, overtime HVAC requests, building visitor entry, and managing key access to the office. Handles monthly parking and other office logistics. Books attorney travel and itineraries and prepares travel vouchers. Reconciles monthly expense and credit card statements and YTD budget/actual reporting. Tracks vendor contacts and keeps Operations Manual contents up to date.
Hours: Monday through Friday – 8:00 am – 5:00 pm with 1 hour lunch
Skills and Qualifications:
Administrative Writing Skills (cover letter and skills test required). Proficiency with full Microsoft 365 Suite (Word, Excel, Outlook, PowerPoint). Adobe Proficiency.
Experience with Time Keeping Software and Document Management Applications
Excellent Organization Skills and Multitasking Abilities
Ability to lift up to 25 pounds
Excellent written and oral communication Skills
Minimum Education and Experience:
College Degree Preferred Minimum 5 years of Administrative and/or Law Firm Experience
Benefits:
401(k)
Dental insurance
Employee assistance program
Health insurance
Paid time off
To apply: please send cover letter, resume and salary requirements to Jennifer Anduha at janduha@sonosky.com