Office Administrative/Billing Specialist
Join Our Team…
Sonosky, Chambers, Sachse, Miller, & LLP is a nationally recognized law firm with offices in Washington, DC; San Diego, CA; Anchorage, AK; and Albuquerque, NM. We are seeking a full-time Office Administrative/Billing Specialist
Job Description
Our national law firm is looking for a full-time Administrative/Billing Assistant for our
Anchorage, Alaska office. The ideal candidate has a minimum of 5 years prior administrative
experience, including law firm billing, is detail-oriented, possesses excellent written and verbal
communication skills, and thrives in a fast-paced environment while managing competing
deadlines.
Job Responsibilities
• Works with Washington D.C. Accounting Manager to manage and process client billing,
complete client proformas and send monthly invoices.
• Works with Washington, D.C. Accounting Manager and Firm Director of Administration
to coordinate and run monthly financial reports.
• Shares office tasks to include greeting visitors, answering phones, distributing mail,
managing office calendars, processing FedEx, processing postage, maintaining/stocking
copiers, and related office equipment.
• Supports the Firm’s administrative and legal team with strong organizational and
leadership skills.
• Exhibits professional and courteous communication via phone, e-mail, and mail.
• Inventories and monitors office and pantry supplies, places and orders, reconciles
delivery tickets, and invoices, and maintains, updates, and communicates with related
vendors.
• Responsible for office upkeep and monthly checks of emergency related equipment to
include AED’s, fire extinguishers, and first aid kits.
• Firm liaison with building management for maintenance, cleaning and repair issues,
overtime HVAC requests, building visitor entry, and managing key access to the office.
• Handles monthly parking and other office logistics.
• Books attorney travel and prepare attorney travel vouchers, monthly expense
reimbursements, and firm credit card reconciliations.
Hours: Monday through Friday – 8:00 am – 5:00 pm with 1 hour lunch, or other mutually
agreed upon 8 hour per day schedule
Skills and Qualifications
Administrative Writing Skills (writing sample required)
Proficiency with full Microsoft 365 Suite (Word, Excel, Outlook, PowerPoint)
Adobe Proficiency
Experience with Time Keeping Software
Experience with Document Management Applications
Organization Skills
Ability to lift up to 25 pounds.
Excellent written and oral communication Skills
Minimum Education and Experience
College Degree Preferred
Minimum 5 years of Administrative and/or Law Firm Experience
Pay: $55,000.00 - $70,000.00 per year plus benefits
We offer a competitive salary and benefit package. To apply: please send cover letter, resume,
and writing sample to Jennifer Anduha at janduha@sonosky.com
PARALEGAL
Our Firm was established in 1976 with a single purpose: to represent Indian tribes and that is what we continue to do today. We represent Tribes across the country in litigation, lobbying, economic development, health care, self-determination, transportation, tribal government, and more. We are looking for a paralegal that shares a commitment to representing Tribal interests.
Job Responsibilities
• Prepares and reviews correspondence, client memoranda, contracts, and other
documents to support our general counsel, transactional, and litigation work.
• Case management for litigation in federal, tribal, and state courts, including ensuring
compliance with court rules, calendaring and managing litigation deadlines, preparing
and filing court documents, and other general litigation tasks.
• Helps attorneys prepare for court appearances, such as compiling materials for oral
argument.
• Conducts research to support attorneys’ work.
• Coordinates with clients, court personnel, government agencies, opposing counsel, and
other third parties.
• Supports legal assistants to carry out administrative duties such as filing, data entry,
copying, scanning, document preparation and formatting, mail distribution, and office
calendaring.
• Maintains legal files in the Firm’s document management system and tracks files in
relation to the firm’s Document Retention Policy.
• Reviews files to determine appropriate retention and destruction according to Firm
policies.
• Assists senior partners in managing email, flagging high priority items and drafting
professional responses.
• Supports the Firm’s administrative and legal team with strong organizational skills and
the ability to manage multiple tasks and prioritize work in a fast-paced environment.
Hours: Monday through Friday, 8:00 am – 5:00 pm with 1 hour lunch
Skills and Qualifications
• Experience with document management applications, such as NetDocs, and legal
research tools, such as Westlaw
• Litigation Management Skills
• Experience with e-filing via PACER and TrueFiling
• Administrative Writing Skills (writing sample required)
• Microsoft 365 Suite (Word, Excel, PowerPoint, Outlook)
• Adobe Proficiency
• Ability to lift up to 25 pounds.
• Flexibility to work overtime based on case needs.
• Excellent oral and written communication skills, both in external communications and
internally with coworkers
• Ability to manage diverse workload, work independently and collaboratively, and
manage competing deadlines
• Proactive problem solver and communicator
Minimum Education and Experience
• College degree or paralegal certificate preferred
• 3+ years of paralegal experience, including litigation and transactional work.
• Law firm experience preferred.
Pay: $65,000.00 - $85,000.00 per year
We offer competitive salaries and benefit packages.
To apply: please send cover letter, resume and salary requirements to Jennifer Anduha at janduha@sonosky.com